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How To Change Author In Word

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Changing Authors in Microsoft Word: A Simple Guide



Microsoft Word is a powerful tool, but sometimes even the simplest tasks can seem daunting. One such task is changing the author information associated with a document. This might be necessary if you're collaborating on a project, transferring ownership, or simply correcting an error. This article provides a straightforward guide to altering author information in Word, regardless of your experience level.

Understanding Author Information in Word



Before diving into the "how-to," it's crucial to understand what "author" means in the context of a Word document. It's not just about who wrote the text; it also encompasses metadata that Word uses to track the document's creation and modification history. This metadata, often invisible to the average user, includes the author's name and potentially their initials, along with the date and time of the last save. Understanding this context is key to appreciating the impact of changing author information.

Method 1: Changing the Author Using "Properties" (For Single Documents)



This is the most common and straightforward method for altering the author information for a single Word document.

1. Open the Document: Begin by opening the Word document you wish to modify.

2. Access Document Properties: Click on the "File" tab (located in the top-left corner). This will open the "Backstage" view.

3. Navigate to Info: In the left-hand menu, select "Info."

4. Locate "Author": You'll find the current author's name displayed under the "Properties" section. Click on the currently displayed author name.

5. Edit the Author Name: This will open a text box where you can either edit the existing author's name or type in a new name completely. Make the necessary changes.

6. Save the Changes: Once the new author name is entered, close the properties window. Word will automatically save the updated information with the document.


Example: Let's say the document currently lists "John Doe" as the author. You want to change it to "Jane Smith." Follow the steps above, replacing "John Doe" with "Jane Smith" in step 5.


Method 2: Modifying Author Information During Collaboration (For Multiple Users)



When multiple individuals contribute to a document, managing author information requires a slightly different approach. While you can still use the "Properties" method described above, Word's track changes feature provides a more comprehensive solution for collaborative projects.

This method focuses on the user identification during collaborative editing, not necessarily changing the “Author” property found in “File > Info.” Track changes lets multiple people edit simultaneously while keeping a record of who made each alteration. Each user’s edits are identified by their name and colour, facilitating better collaboration and accountability. The "Author" field in "File > Info" might still list the initial creator, but the revision history reflects everyone's contributions.


Method 3: Using VBA (For Advanced Users)



For those comfortable with Visual Basic for Applications (VBA), you can programmatically change the author information. This is typically used for batch processing or more complex scenarios. However, this method is beyond the scope of this introductory guide.

Key Takeaways



Changing the author in a Word document is a simple process, generally achieved through the "Properties" panel accessible via the "File" menu. The method is appropriate for single document adjustments. For collaborative projects, utilizing Word's track changes feature is preferable for recording individual contributions. Remember that altering the author doesn't erase the document's history; it simply updates the metadata associated with it.


Frequently Asked Questions (FAQs)



1. Will changing the author delete my edits? No, changing the author only updates the metadata; your edits remain intact.

2. Can I change the author to multiple names? No, Word only allows one author name to be listed in the "Author" field in the properties. However, using track changes allows multiple contributors' work to be clearly identified.

3. What happens to the original author information? The original author information is overwritten, unless you have backed up the file before making the changes.

4. Does changing the author affect the document's formatting? No, it doesn't affect any formatting or content within the document.

5. What if I can't find the "Author" field? Make sure you're in the "Info" section within the "File" tab. The "Author" field might be hidden depending on your Word version and settings. Sometimes, a document may have limited metadata populated and may not show an author field.

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How to Change the Default Author Name in Microsoft Word 30 Dec 2013 · Now restart the Word application. On the Info page you will be able to see the new author’s name that you just added. As a side note, Word has an option of adding the names in the Author section by using your contacts book or from online global contacts. Note: You can also edit, rename, or remove the names from the Related People section.

How do I change author name on my document - Microsoft … 22 Nov 2023 · Hi Yanique 3 Welcome to the forum. My name is Segunfunmi, and I am an Independent Advisor and Microsoft user just like you. I appreciate you reaching out to me with your query. Every time you create a new document, Word sets the Author property based on the Username setting that appears in the Word Options dialog box.

Change Author in multiple documents - Microsoft Community 18 Jul 2012 · Just now I notice that all documents I've made since then have his name in the Author field. I've already changed the name for future documents and I know how to change the name in a single document, but is there a way to batch change the author information on multiple documents? Would save me a lot of time!

In MS Word, how to change the author of track changes made … 26 Oct 2023 · For the question that need to change the author name from "Author" to say "Peter", please check if the steps shared in below official articel can help. For your reference: Change the author name for documents, presentations, or workbooks - Microsoft Support. Thank you for your cooperation and understanding! Sincerely,

Changing Author in Comments of Word - Microsoft Community 17 Jul 2024 · However, I found a VBA code which can modify the author’s name of the existing comments, I suggest you can try the following steps to check whether the codes apply to you or not: Select the range contains comments or select the whole document you will change the author names, and open the Visual Basic Editor window:

Change author name to hide identity in track changes 5 Jun 2014 · This opens the Word Options dialog to the General tab, where you can change your user name and initials temporarily. Don't forget to change them back after editing the document. Since it would appear that this is the same method you used in Word 2010, I'm not sure why you haven't tried it in Word 2013.

Word for Office 365 - Change Author? - Microsoft Community 6 Feb 2018 · Changing Author property in Word is currently available to the desktop version of the application. This is true to new and existing documents viewed/launched in the mobile version. In line with this, we'd encourage you to send our team a message via the Word UserVoice platform. This will enable you to share/create a feedback to help us improve ...

Can I change the User Name in existing Track Changes history? 14 Jan 2013 · Thanks for pointing this out. The only problem is that I currently have 3 sets of change histories, each with a different author name. The latter method would change all the User Names in the histories to one name by adding all the changes at one time under one User Name. Thanks though, it was close.

Changing author name in Word using a Mac - Microsoft Community 17 Aug 2018 · To achieve your goal that changes the author name in Word, you can follow the steps below to do that: Mac: 1. Open your file. 2. File > Properties… on the Summary tab. 3. Change Author name. Windows: 1. Open your file. 2. Click File, and then look for Author under Related People on the right. 3. Change Author name.

Can I change the author of all tracked changes and comments in … 24 Oct 2017 · I recall in the past there was a method of saving two versions of a file and combining them that allowed me to change the author's name to anything I wanted. I have a lot of files with multiple reviewers and need to make them all read as coming from my "office" not from individuals. I'm on Word 2010 on a PC. Thanks!